If you are ready to move forward with Local Health Recruiting, please press the button to digitally sign the Clinic Recruiting Services Agreement. 

How Your Clinic Is Protected

Your search process

• Local Health Recruiting LLC uses active, good-faith recruiting efforts to source, review, and present candidates who appear to match your clinic's needs.

• Your clinic remains free to interview, decline, or hire any candidate presented.

• No placement fee is owed simply because a candidate is presented or interviewed.

• The standard placement fee is not earned until the candidate reaches their Compensated Start Date.

• No specific hire, candidate availability, or length of employment is guaranteed.

Your hiring control

• Your clinic keeps full control over interviewing, hiring, compensation, scheduling, supervision, discipline, termination, and other employment decisions.

• Your clinic remains responsible for final background checks, license and credential verification, references, employment eligibility, and workplace compliance.

• Local Health Recruiting LLC provides recruiting and referral services and does not become the candidate's employer, payroll provider, supervisor, or employer of record.

How candidate profiles work

• Local Health Recruiting LLC may first provide a non-identifying candidate profile containing information such as experience, qualifications, credentials, compensation expectations, availability, and general geographic information.

• A non-identifying profile does not by itself count as a formal candidate Introduction.

• Before Local Health Recruiting LLC provides a candidate's name, direct contact information, full resume, current employer identity, or other identifying information, the candidate's written approval is obtained for that specific employer and opportunity.

• If your clinic recognizes or believes it can identify a candidate from a non-identifying profile, please notify Local Health Recruiting LLC in writing within 7 calendar days and identify any prior recruiting relationship or active consideration involving that candidate.

Your fee protection

• The standard placement fee is 10% of the candidate's first-year base compensation, with a $500 minimum placement fee.

• The placement fee is earned only when the candidate reaches their Compensated Start Date.

• A Compensated Start Date is generally the first day the candidate performs paid work, onboarding, orientation, training, or other paid services for the clinic.

• The full placement fee is invoiced once rather than being divided into multiple placement payments.

• Payment is due within 30 calendar days after the later of the Compensated Start Date or invoice date.

• For hourly positions, first-year base compensation is generally calculated using the regular hourly rate × expected weekly hours × 52 weeks.

• Invoices may be delivered electronically.

• If a candidate never reaches a Compensated Start Date, the standard placement fee is not earned under the agreement.

Your candidate referral clarity

• A candidate becomes formally Introduced when, after the candidate's required approval, Local Health Recruiting LLC provides your clinic with the candidate's name, identifiable resume, direct contact information, or other information reasonably sufficient to identify the candidate.

• If an Introduced candidate is hired or engaged by your clinic within 12 months after the Introduction, the placement remains subject to the agreement's placement fee and refund terms.

• This protection applies even if the candidate is ultimately hired for a different position or through another source.

• If your clinic believes the candidate was already under active consideration before the Introduction, your clinic should notify Local Health Recruiting LLC in writing within 7 calendar days and provide reasonable documentation.

• Active consideration generally means recent, documented recruiting activity involving a current opportunity, such as an interview, scheduled interview, written offer, or direct individualized hiring discussion.

• A past application, old database record, social media connection, general acquaintance, or prior contact without current hiring activity does not by itself establish active consideration.

Sharing candidate information

• Candidate information should only be shared internally with employees, owners, managers, and professional advisers who reasonably need it for hiring or legal review.

• If your clinic shares an LHR-referred candidate's information with another office, owner, related entity, or third party for hiring purposes and that recipient hires the candidate during the applicable 12-month period, the signing Client may remain responsible for the placement fee unless otherwise agreed in writing.

• Candidate information may not be provided to an unrelated employer or third party for hiring purposes without the required consent.

Your 90-Day Placement Protection

• If a placed candidate has a Qualifying Separation before completing 90 calendar days from the Compensated Start Date, your clinic may qualify for a refund equal to 50% of the placement fee.

• A Qualifying Separation can include the candidate voluntarily resigning for a reason not substantially caused by the clinic or the clinic terminating the candidate for a legitimate candidate-related reason such as performance, attendance, misconduct, material misrepresentation, inability to perform essential duties, or failure to meet legitimate job requirements.

• To request the refund, your clinic must notify Local Health Recruiting LLC in writing within 15 calendar days after the separation and provide the separation date, reason, and reasonable supporting information if requested.

• Once refund eligibility is reasonably confirmed, any cash refund due will be issued within 30 calendar days.

• If the placement fee has not yet been fully paid, the eligible refund amount may instead reduce the unpaid balance.

• The 50% refund is the clinic's sole retention-based remedy. A separation does not automatically create a free replacement search or additional recruiting credit

When the 90-Day Protection does not apply

• The 50% refund does not apply when the separation is substantially caused by a clinic-controlled change or business decision.

• Examples include layoffs, reduction in force, position elimination, closure, loss of funding, work shortage, restructuring, major reductions in compensation or expected hours, or significant changes to the schedule, location, duties, or employment type originally offered.

• It also does not apply when the separation is caused by failure to pay agreed compensation, unlawful discrimination or retaliation, unsafe working conditions, or another material clinic-controlled change or breach of the offered employment terms.

• No refund is available for a separation occurring after completion of Day 90.

Important notices and deadlines

Routine communication: Normal recruiting communication, including interview scheduling, candidate updates, Job Orders, and ordinary questions, may generally be handled through the email or text channels normally used by your clinic and Local Health Recruiting LLC.

Formal Notice Email: Certain important notices must be sent by email to the Notice Email listed in the signed Recruiting Services Agreement, or to another Notice Email later designated in writing. These include:

• Termination of the Recruiting Services Agreement

• Notice of a candidate separation connected to the 90-Day Refund Protection

• A formal fee dispute

• A formal dispute notice under Section 16

Your clinic should use a Notice Email that is actively monitored and should notify Local Health Recruiting LLC in writing if that address changes.

Other important deadlines

• 5 calendar days: Your clinic should provide the candidate's agreed compensation, Compensated Start Date, and material changes affecting the fee calculation after they are established or occur.

• 7 calendar days: Notify Local Health Recruiting LLC if you believe an Introduced candidate was already under active consideration.

• 10 calendar days: A good-faith invoice dispute should generally be raised in writing after receipt of the invoice.

• 15 calendar days: Notify Local Health Recruiting LLC after a candidate separation when requesting 90-Day Refund Protection.

• 15 calendar days: The parties have a good-faith informal resolution period after a formal dispute notice before most legal action is filed.

• 30 calendar days: Placement invoices are generally due after the later of the earning date or invoice date.

Opening new searches

• You do not need to sign a completely new Recruiting Services Agreement for every position.

• New searches can be opened through a written Job Order or other written confirmation from an authorized clinic representative.

• A Job Order should identify important search details such as the position, location, employment type, compensation, expected hours, schedule, required experience or credentials, and anticipated start date.

• Email or text can serve as a Job Order when it clearly identifies the position and confirms that your clinic is requesting recruiting services under the agreement.

• Search-specific terms do not change the main agreement unless the change is specifically identified and accepted in writing by both parties. 

Ending the agreement

• Either party may end future recruiting services through written notice.

• Unless the notice states a later date, termination becomes effective when the notice is received under the agreement's notice rules.

• Ending the agreement does not erase fees already earned, fees that may later become earned from candidates Introduced before termination, the applicable 12-month Introduction period, existing 90-Day Refund Protection rights, confidentiality obligations, or other provisions that survive termination.

This guide is intended as a plain-language summary to help your clinic understand the recruiting process. All pricing, candidate Introduction rules, refund protection, notice requirements, deadlines, and recruiting services remain subject to the complete terms of the signed Recruiting Services Agreement. If this guide and the signed agreement differ, the signed agreement controls.